FAQs
FAQ
Registering for the conference requires you to create an account on the website, where you can access all information regarding the status of your registration and abstracts. Please check your account regularly. If you have participated in previous editions (between 2017 and 2026), please do not create a new account; use the same one instead. If you do not remember your password, you can recover it using the “Forgot Password” option on the LOGIN page.
Create an account:
- Click LOGIN in the upper right corner of the website
- Select the option: “Create New Account” and fill in all fields.
- A confirmation email will be sent to you to activate your new account—check your inbox, and if you haven’t received any email, check your Junk, Trash, or Spam folders
- Click on the link sent to you in that email to validate your account
From here, you can LOG IN using your credentials: email address + the password you set
PLEASE NOTE: Creating an account does not constitute registration for the conference. To proceed with the actual registration, you must log in to your personal account on the website using your LOGIN credentials and select the REGISTRATION tab.
Follow the instructions provided by the platform. If you abandon the process midway, before payment, you will receive an email informing you that your registration has been initiated; however, it will only be complete and validated once payment is made.
Please check here for registration dates and fees.
For a paper to be included in the conference program, it is sufficient for one of the authors to register and make the required payment by the deadline set for author registration.
The paper may only be presented by an author who has completed the registration process.
Any other authors wishing to participate must complete their own registration and make the required payment.
The available payment method is by credit or debit card.
For registrations funded by organizations, please contact the secretariat. Your institution may ask you for the details of the entity responsible for the invoice. The details to provide are:
eventQualia, unipessoal Lda
Avenida Marechal Gomes da Costa 1551
4150-360 Porto
VAT ID: PT510 360 602
After payment, you can generate your invoice online. Once issued, invoices cannot be changed.
Before submitting your abstract, please read the submission guidelines carefully.
How do I submit an abstract?
- Create an account on the website.
- Access your personal account on the website by logging in with the email address and password you chose.
- Select the “ABSTRACTS” tab.
- Choose the option “Submit new abstract” and fill in all the required fields.
Each person may submit up to 3 abstracts (either Posters or Oral Presentations).
At the time of submission, you must indicate the person presenting the work. This designation may be changed in your personal account until December 31, 2026.
All information regarding the submitted abstract—including information on acceptance/rejection, date, time, and type of presentation, as well as certificates—is available in your personal account.
The submission of proposals for symposia consists of three phases:
1) Account creation: Before submitting a symposium proposal, each member must create an account on the website. This step is essential to complete the symposium submission. A symposium must include a minimum of 4 and a maximum of 6 presentations.
2) Panel/symposium submission: Once all members are registered, the symposium coordinator must log in to the website and select the “PANELS” tab. Select the option “Submit new panel” and fill in all fields.
IMPORTANT NOTE: In the “Members” field, list all authors, including the coordinator, if the coordinator also intends to submit an abstract.
3) Submission of abstracts for the symposium: Each symposium member may log in to their own account, go to the “Panels” section, and submit their abstract in the field corresponding to the intended symposium; alternatively, abstracts may be submitted by the person submitting the symposium proposal.
Project submissions are open only to nonprofit organizations with initiatives directly related to the conference theme. Projects must be currently underway and have results to present.
1| Create an account on the website.
2| Email your project proposal to icca@eventqualia.net
Please see here for the guidelines on submitting abstracts, symposia, or projects.
Accepted abstracts may be presented in two different formats: poster or individual oral presentation. This decision is made by the review committee.
Please check your presentation type in your personal account.
View the presentation guidelines here.
The review is conducted through a peer review process, in which each abstract will be evaluated by two experts.
Accepted abstracts may be presented as a poster or an individual oral presentation, depending on the outcome of the evaluation.
Final rating: Average of the scores assigned by each reviewer.
< 8 = Rejected
9-13 = Accepted for Poster
>14 = Accepted for Oral Presentation
Reviewers may or may not provide review comments on the submissions. If a score has been assigned to the abstract you submitted, it will be available in your personal account.
The review process consists of a single phase, and there is no appeal.
You will receive an email with information regarding the acceptance or rejection of your submission. You should log in to your personal account on the website to check the presentation format assigned by the review team.
Certificates are issued online within 2 days after the conference. They will be available in the personal account section of the website for each user who has registered and checked in at the conference entrance.
Certificate of Participation: All registered participants who have checked in at the conference entrance are entitled to a document certifying their attendance at the event.
Presentation certificate: This document certifies a participant’s attendance as a presenter of a specific abstract. The presentation certificate is automatically generated in the name of the author who SUBMITS an abstract. If the person who submitted the abstract is not the same as the one who presented it, please inform the organizers.
The certificate lists the names of all authors indicated at the time of submission.
This certificate is available ONLY in the personal account of the author who submitted and/or presented the abstract.
>Proceedings in electronic format (PDF), with an ISBN, containing the abstracts of all presented papers and the full texts of all submitted papers.
Payment for registration and/or other services/activities advertised on this website can be made by credit or debit card.
Payment must be made at the time of registration; registrations that remain unpaid by the end of each registration phase will be automatically carried over to the next phase.
In the event of cancellation of registrations already paid for, up to October 16, an amount equivalent to 60% of the amount paid will be refunded. Up to December 31, the refund will be 30% of the amount paid. As of January 1, registration cancellations will no longer be accepted.
The refund will be made via the same payment method: as a credit to the card.
Online payments are processed by an external entity. eventQualia ensures all necessary procedures are in place to guarantee the security of electronic transactions.
The law applicable to any contractual relationship regarding the use of this website’s services is Portuguese law, enforced through the competent authorities, namely the courts.
The organization responsible for organizing this conference is eventQualia. You can direct any questions via email or phone using the contact information provided in the header and footer of the website pages, Monday through Friday from 9:30 a.m. to 5:30 p.m.
During the conference, please contact us in person at the Welcome Center set up on-site, or by calling +351 308 800 928.